Senior Executive Assistant

On behalf of our client, the College of Massage Therapists of Ontario (CMTO) we have been retained on a Senior Executive Assistant role for their Mid-Town Toronto office located on the Yonge subway line (Davisville Subway Station). 

ABOUT THE ROLE:

This Senior Executive Assistant role will work closely with the Council (Board of Directors), the Council’s executive committee, and the Office of the Registrar (Registrar and Deputy Registrar) to provide administrative, communications, and coordination support from a logistical and organizational standpoint, inclusive of:

  • Coordinating, organizing and preparing council, committee, and senior management meetings and materials (agendas, presentations, reports, etc.)

  • Taking meeting minutes and tracking and following up on deliverables and decisions

  • Drafting correspondence and preparing briefing notes and presentations

  • Maintaining and updating Council policies, handbooks, contact lists and other, key governance documents

  • Coordinating the Council elections / appointments

As a seasoned executive assistant with experience working in a regulatory body (or in a highly regulated environment), you understand the complexities of effective organizational governance.

Along with your solid understanding of governance, you’ll bring with you a high degree of business acumen, a commitment to customer service excellence, and a practiced sense of discretion and confidentiality that will enable your success.

Your excellent communication and relationship-building skills will also allow you to act as a key liaison between the Office of the Registrar, the Council, and key internal and external partners. You will interact with a variety of people, including management, registrants, the public, Ministry offices and other health regulatory Colleges upholding the highest standards of professionalism while building rapport, and strong, trust-based relationships with everyone you meet. You will become a trusted source of service to all you interact with.

 Specifically, we would like you to have the following qualifications:

  • Significant experience in a senior administrative role (as an Executive Assistant, Board Secretariat, or similar)

  • Experience working for a regulatory body with emphasis and knowledge of governance

  • Experience working with Councils / Boards of Directors

  • Advanced level experience with the Microsoft Office suite, including document formatting, spreadsheets and formulas, PowerPoint

  • University degree or college diploma in public administration, governance, management support, regulatory affairs (or related discipline)

 You are, and bring to this role:

  • Motivated – you are passionate about CMTO’s purpose, and dive in to make an impact. You have a track record of excellence and are driven to succeed.

  • Confident – you are comfortable working with a high degree of professionalism directly with our Council and the Registrar and Deputy Registrar and can work independently without direction.

  • Knowledgeable – you have a solid foundational understanding of governance and understand the needs of a regulatory or non-profit body. You own your role and are a trusted source of information.

  • Forward-thinking – you are able to anticipate (and address) opportunities and potential problems before they happen.

  • Detail-oriented – precision and accuracy are paramount to success in this role


The College of Massage Therapists of Ontario (CMTO) regulates Registered Massage Therapists (RMTs) and exists to protect the public interest. By ensuring that RMTs maintain professional Standards of Practice and are held accountable for their conduct, CMTO protects the public’s right to receive high quality, safe and ethical Massage Therapy treatment.

If you feel you are a fit for this role, please do email your resume to Jason Morgan – Senior Executive Search Consultant – jason@gilmorepartners.comYour application will be dealt with in a completely confidential manner. Please note that only those deemed a good fit for this role will be contacted back, no phone calls please.